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REGISTRATION

Central Registration Department

Welcome to the Registration Department for the Douglas County School System! We strive to make the registration process as easy as possible for all families in Douglas County. Registration for students new to Douglas County will be conducted at the Central Registration Center. Central Registration is located in the gym behind the Murray Educational Center (formerly known as the Central Office Annex West), 4841 Bill Arp Road / Highway 5, Douglasville, GA 30135.

Hours of Operation

Office Hours      Monday – Friday 8:00 a.m. - 11:30 a.m.  

                                                      1:00 p.m. -  3:30 p.m. 

 

Central Registration is closed the following dates:

December 19-20, 2016

December 21-30, 2016

January 2, 2017

January 16, 2017

April 3-7, 2017

May 29, 2017

July 4, 2017

  

Directions

4841 Bill Arp Road (Highway 5), Douglasville, GA  30135

From the intersection of Bill Arp Road / Highway 5 and I-20 proceed south on Bill Arp Road / Highway 5 for 5 miles. The Murray Educational Center will be located on your right. Turn right into the driveway immediately pass the building.

School Attendance Areas

Students must attend the school located in the school attendance area in which they live. Call Transportation at (770) 651-2400 if you have questions locating your attendance area school. The Douglas County School System is your source for identifying schools within designated attendance areas. 

Student Registration

All students entering the Douglas County School System for the first time or returning to Douglas County from another school district should register at Central Registration located at 4841 Bill Arp Road / Highway 5, Douglasville, GA 30135. Parents of students transferring from one Douglas County School to another school in the district should register their child at the appropriate school within their attendance area.

The school District, in its enrollment procedures, requirements and process does not and will not discriminate based on race, color, national origin, Religion, or immigration status.

 Documents that will be requested when enrolling students

See "Downloadable Forms" for registration checklists & grade level packets

·  Certified copy of the student's Birth Certificate

·  State required Immunization Georgia Form 3231

·  State required Hearing, Eye, Dental & Nutrition (BMI) Georgia Form 3300 

    Forms must be completed within one calendar year prior to enrollment for the 1st time entering a GA public school.

·  Student’s Social Security Card or Waiver

·  Parent/Proof of Identification

·  Custody/Guardianship Paperwork (if applicable)

·  Withdrawal Form from the previous school (if applicable)

·  Last Report Card (if applicable)

·  Discipline History for Middle and High School Students

·  Student’s Transcript for all High School Students

·  Proof of Residency

 The following items are accepted as proof of residency:

If you rent:  Current lease agreement and current utility bill or connection receipt. Utility bills must be no more than 30 days old, and not indicate disconnection or pending disconnection. Both the lease agreement and utility bill in the parent or legal guardian’s name. 

If you own:  Current mortgage statement or tax bill and current utility or connection receipt. Utility bills must be, no more than 30 days old, and not indicate disconnection or pending disconnection.

Multi-Family Residence Form: If you are living with another family the Multi-Family Residence form signed by the home owner or leasee, and notarized. A current lease agreement, mortgage statement or tax bill provided by the homeowner and current utility bill or connection receipt. Utility bills, no more than 30 days old, and not indicate disconnection or pending disconnection.

 

BOARD POLICY SCHOOL ADMISSION 

Policy Descriptor Code: JBC
School Admissions    

REQUIREMENTS

1.         General Admissions:  In order to enter the first grade in the schools of Douglas County, a child must be six years old on or before September 1 of the school year in which entrance is made.  In order to enter kindergarten in the schools of Douglas County, a child must be five years old on or before September 1 of the school year in which entrance is made.  No student may enter school if such student shall attain twenty-one years of age before September 1 of the school year except that students with Individualized Education Plans (IEPs) may attend through age 21 or until they receive a regular high school diploma.

 Admission Exceptions for Out-of-State Students:  A child who has been (1) a legal resident of one or more other states for a period of two years immediately prior to moving to Georgia and who has been legally enrolled in a public kindergarten or first grade, or (2) enrolled in a kindergarten or first grade accredited by a state or regional association shall be eligible for enrollment if such child will attain the age of five for kindergarten or six for first grade by December 31, and is otherwise qualified.

 2.         Birth Certificate:  A child's birth certificate or its equivalent must be presented the first time the child enrolls in kindergarten or first grade in a Douglas County School.  All students are encouraged to have a birth certificate on file for grades K-12.                  

Evidence that shows the student’s date of birth, in the following priority order:             

Certified copy of a birth certificate

Certified hospital issued birth record or certificate

Military ID

Passport

Certified adoption record or certificate-Signed by Judge

Religious record signed by an authorized religious official

Official school transcript

Affidavit of age sworn by a parent, guardian or other person accompanied by 

a certificate of age signed by a licensed practicing physician,  which states 

that the physician has examined the child and believes that the age as stated 

in the affidavit is substantially correct.

3.         Vaccination and Immunization: Evidence of age-appropriate vaccination and immunization against the following illnesses is required under Georgia law before a child may be officially enrolled in a Georgia School. 

For any child attending any school or facility in the state of Georgia for the first time, a parent or guardian must submit a valid certificate of immunization.

School or facility officials, for justified reasons, may allow a child to attend for up to 30 calendar days after first admittance without a valid certificate of immunization. This 30 day waiver may be extended from the date of the first admittance for up to 90 calendar days provided the student is a transfer student from an out-of-state school system to a Georgia school. A certificate may be issued for a child who has not received all required immunizations with the conditions that the child is in the process of completing required immunizations and that immunizations are being scheduled with the shortest intervals recommended in the current Official Immunization Schedules.

The certificate must be retained and monitored for currency by the school or facility while the child continues in attendance and must be made available for inspection during normal business hours by authorized health authority officials. When a child transfers to another school or facility, the certificate of immunization must be transferred. When a child ceases to attend without transfer, the certificate should be returned to the parent or guardian.

A certificate for a child who is in the process of receiving all required vaccines must have a date of expiration that relates to the date the next required immunization is due or the date on which a medical exemption must be reviewed. A new certificate must then be obtained and submitted to the school or facility within 30 days after the expiration date. Children whose parents fail to renew said certificates within the time allotted shall not be permitted to continue in attendance.

4.         Eye, Ear and Dental Screening:  Evidence of ear, eye and dental screening is required under Georgia Law before a child may be officially enrolled in a Georgia school.  Out-of-state forms that show ear, eye and dental examinations are acceptable if data is within the past 12 months of the enrollment date in a Georgia public school.  Students may be admitted to school without the ear, eye and dental certificate but must present it within 120 days following entrance to school.  Note:  The certificate of Eye, Ear and Dental Screening must be on Georgia DHR Form 3300.

5.         Social Security Number - The school system complies with the provisions of O.C.G.A. 20-2-150, which requires a person enrolling the student to provide a copy of the student’s social security number or to sign a form stating that the person does not wish to provide the social security number

6.    No child expelled from a school in another school system may be admitted to a Douglas County School without approval of the County School Superintendent.

STUDENTS ENTERING DOUGLAS COUNTY SCHOOLS FOR THE FIRST TIME

1.         Elementary:  Student must meet the age requirements of the Georgia State Department of Education.  Student should be placed in the grade recommended by the school from which transferring.

2.   Middle School & High School:  Student should be placed in the grade and courses recommended by the school from which transferring.  "Member schools shall not accept credits from a school which is not accredited by a regional or state accrediting agency except when validated by examination or by scholarship performance."  Satisfactory scholarship performance would be determined by the school. (See JBC(4))

 
Douglas County School System
Date Adopted:  8/6/1990
Last Revised:  3/21/2011