School Closure

school closure graphic











Welcome to the information page for school closures and digital learning. We will update information on this page throughout our time of working and learning from home. Please check back often.
In an effort to curtail spread of the coronavirus (COVID-19), all schools and offices in the Douglas County School System were CLOSED beginning March 16, 2020. Students and staff members are working from home through online platforms. We hope that the information below will answer most of your questions. Please reach out to your teacher or principal if you need additional information. While nothing can replace face-to-face instruction in the classroom, we hope this time of working and learning from home will be productive for everyone.

IMPORTANT NOTICE: Digital Learning to Continue for Remainder of the School Year; Spring Break Will Be Observed (April 1 Update)

On April 1, Governor Kemp announced an executive order that schools in Georgia will stay closed for in-person instruction for the remainder of the 2019-2020 school year.

Students in the Douglas County School System will continue with digital learning. Plans are already in place for Digital Learning Phase II beginning April 13. The new guidelines will provide more structure, accountability and consistency for teachers, students and parents.

Digital learning and meal distribution will not take place during spring break, April 6-10. Beginning April 15, meal distribution will resume.

“While we were hopeful that our students would be able to spend the last few weeks of the school year in the classroom with their teachers, we acknowledge that the health and safety of our students and staff is the top priority,” said Douglas County Superintendent Trent North. “I support the decision of the governor and the recommendations of the public health agencies in our state.

“My heart goes out to all of our students, families and staff members who are very disappointed with this announcement,” Superintendent North continued. “I especially feel for our seniors and their parents who are facing an end to their high school years under very unusual circumstances. We will find an appropriate way to honor our seniors.”

Report Cards and Progress Reports Available March 31

Report cards for elementary and middle school students and progress reports for high school students are available for parents and students to view beginning March 31. 

Parents and students may access the report cards and progress reports through the Parent and Student Portals on Infinite Campus. If you do not already have a log in for Parent Portal, please click the link below for instructions on setting up an account.

For directions on how to view report cards and progress reports on Parent Portal, please click the second link below. 

If you have any problems creating an account in Parent Portal or viewing the report cards and progress reports, please email parent@douglas.k12.ga.us. Be sure to include the name of the parent and the child in the email. 

How to Sign Up for Parent Portal

How to View Report Cards and Progress Reports on Parent Portal



Permissive Transfers and School Choice (3/30/20 Update)

Permissive Transfers
The Douglas County School System is not accepting Permissive Transfers at this time. Permissive Transfers for the 2020-2021 school year will be accepted online beginning July 6, 2020. 


School Choice

The School Choice Transfer window dates have changed. School Choice applications will be accepted online beginning April 27, 2020, through May 8, 2020. Please refer to the Douglas County School System website for schools with available space during that time. 



Shelter in Place Order for Douglas County (March 26 Update)


The Douglas County Board of Health has issued an Executive Order regarding sheltering in place due to COVID-19.

On March 25, 2020, the Douglas County Board of Health, working under the Georgia Governor's State of Emergency, voted unanimously to issue an Executive Order requiring that all businesses enforce social distancing practices, limit non-essential services and that residents shelter in place (except for essential activities) until April 10, 2020.

For additional information, please go to the Douglas County website.


Registration for Elective Classes for Rising 9th Grade Students (Update 3/20/20)


Rising 9th grade students (current 8th graders), please visit the website for the high school you will attend  to find information on how to request your elective classes for the 2020-2021 school year.  This includes students who will attend one of the five traditional high schools in Douglas County as well as the CCI Academy. These electives are typically selected at Freshman Expo, which was canceled.
 

Requests for your core classes (English, Math, Science and Social Studies) have already been sent to your high school from your middle school.  Please check your high school website for deadlines to complete the forms. Please go to www.dcssga.org and use the “Select a School” drop down menu to go to your high school’s website. 

Please contact the assistant principals listed in the next section by email if you have any questions. 


Options for World Language for Rising 9th Grade Students (4/1/20 Update)

The Douglas County School System awards one high school credit for successful completion of the middle school two-year sequential World Language course. A student must have an 80 or above in their 8th grade World Language course to receive the high school credit. The final 8th grade average will be the grade used on the high school transcript. 

The current learning environment and circumstances have created academic challenges. For the 2020-2021 school year only, the district will allow parents/guardians the following options for receiving credit for World Language:

  • Student will receive high school credit for Spanish I or French I and will be enrolled in the corresponding course of Spanish II or French II. 

         OR

  • Student will not receive high school credit for World Language and will be enrolled in either Spanish I or French I. 

Please contact the assistant principal for your high school by email (listed below) to confirm your choice. The deadline for this request is April 17, 2020.

AHS:  Stephen.Beatty@dcssga.org

CCI:  Geri.Armstrong@dcssga.org

CHHS:  Michal.Sims@dcssga.org

DCHS:  Grant.Fossum@dcssga.org

LSHS:  Robbin.Washington@dcssga.org

NMHS:  Catherine.Westbrook@dcssga.org


Meal Distribution (Update for 4/15/20)

On Wednesday, April 15, meals for children ages 0-18 will be distributed again at the five high schools and at additional locations from 9:00 a.m.-11:00 a.m. The locations are:
Alexander High School
Chapel Hill High School
Douglas County High School
Lithia Springs High School
New Manchester High School
Eastside Elementary School
North Douglas Elementary School
Stewart Middle School
Turner Middle School
Winston Elementary School



For a map with addresses of the schools, please click here. These locations will provide a Wednesday drive-up service from 9:00 a.m. until 11:00 a.m. Douglas County School Nutrition will distribute a supply of breakfast and lunch for five days for children every Wednesday during our time of digital learning away from school, with the exception of April 8 (spring break).

Children must be present in the car to receive the meals. Parents and children should drive to the front of the school (back of school in cafeteria area for New Manchester). Nutrition workers will deliver the meals to the car. Parents or guardians may take the children to any of the locations. We will provide meals for any child who shows up at any location as long as supplies last.

Graduation Ceremonies (Update 3/23/20)

Parents have begun to inquire about the status of graduation ceremonies. We understand that this rite of passage is extremely important to our seniors and their families. It is also a treasured event each year for the faculty at each high school, for central office personnel and for the Board of Education members. 

At this time, we are planning to move forward with our graduation ceremonies planned for May 21 and 22 at the University of West Georgia. As we receive new guidance from the CDC and from the state, our plans could change. Availability of the event venue could also change. Please know that we will alert our employees and families as soon as possible should we have to modify plans for our graduation ceremonies.

Letters from the Superintendent

Please click below for recent communication to parents from Superintendent Trent North regarding COVID-19.

Thursday, March 12, 2020 -- Letter Announcing Closure of School District

Monday, March 9, 2020 -- Coronavirus Update from the Superintendent

Friday, March 6, 2020 -- Coronavirus Update from the Superintendent

Monday, March 2, 2020 -- Letter Regarding Coronavirus

Digital Learning (Update for April 13)

At this time, there are no plans to make up the time that schools will be closed. Students and teachers will be working from home on their lessons.   

Our students, teachers and parents have been involved with digital learning since the closure of school buildings on March 16. Now that our time away from school has been extended through the end of the school year, we are adding structure and expectations to provide consistency between teachers and schools for digital learning. Beginning April 13, parents will see the implementation of Digital Learning Days Phase II. 

Prior to spring break, principals and teachers reached out to parents and students with new guidelines outlining which days specific subjects will be taught and the amount of time students and parents should expect for virtual instruction and assignments. An important part of the new expectations is the delivery of instruction via Google Meet or an instructional video. All Google Meet sessions will be recorded in case a student cannot participate at the time of live instruction. Principals and teachers will also outline grading policies for digital work beginning April 13. 

As always, parents and students should reach out to their teachers with questions or concerns about instruction. We understand the stress that our parents are feeling with the added responsibility of working with their children at home. We appreciate the considerable efforts of our parents and value their partnership as we navigate this new way of delivering instruction. 

For access to digital learning resources and assignments provided by Douglas County teachers, visit the DCSS portal.

Several schools have reported that Google Classroom works on PS4 and Xbox One browsers. If you do not have a computer but you do have one of these game systems, this may be an option for your student to have access to assignments.

In order to use the learning programs, it is recommended that student devices have 4GBs of RAM with Windows 10.  Current stable versions of the Chrome OS are also supported. 


Chromebook Checkout (3/27/20 Update)

Principals and other school personnel checked out over 1,000 Chromebooks to students during the week of March 16. Schools will resume checking Chromebooks out to students during the week of March 30. Please email the principal at your child's school to request a time to pick up a device.

Opportunities for Free or Low Cost Internet Access (3/31/20 Update)

We have seen offers from Spectrum Internet, Xfinity and Comcast offering free internet access for a limited time during this time of digital learning across the country. Parents may want to look into these opportunities. Please read all the terms and conditions before signing up.

3/25/20 Update: Please see this website for current offers by zip code from a variety of providers. Offers depend upon the financial need of the family.

3/31/20 Update: 
The GA Department of Community Affairs has compiled a listing of public Wifi hotspots available throughout the state. The link also provides a listing of service providers that are offering free or reduced internet access for a limited time. 

https://broadband.georgia.gov/georgia-internet-access-covid-19-update


State Mandated Testing (3/28/20 Update)

State School Superintendent announced on March 16 the suspension of state mandated testing, including Georgia Milestones EOGs and EOCs, the Georgia Alternate Assessment/GAA 2.0 and all other required testing. Also suspended are teacher and leader evaluations (TKES/LKES) requirements and reporting. State-level attendance-related consequences (including CCRPI, TKES/LKES, School Climate Star Rating and make-up day requirements) are also suspended. For the press release, please click here.

Update March 28

On March 26, the State Board of Education formally approved three test-related waivers, including:

* Promotion and Retention: O.C.G.A. §§ 20-2-283, 20-2-284; SBOE Rule 160-4-2-.11 Flexibility will allow districts to waive, modify, or set promotion/retention criteria, as well as protocols for making placement decisions in a timely manner.

* Statewide Passing Score: SBOE Rule 160-4-2-.13(2)(d) and (f) Flexibility waives the requirement that the Georgia Milestones End-of-Course (EOC) assessment shall be used as the final exam in the courses assessed by a Georgia Milestones EOC and waives the requirement that the numeric score on the Georgia Milestones EOC shall count for 20% of the student’s final numeric grade in the course assessed by the Georgia Milestones EOC.

* Student Assessments: O.C.G.A. §20-2-281; SBOE Rule 160-3-1-.07 Flexibility will waive the administration of, and related requirements for, state assessments scheduled for late Spring 2020 administration. 

For a flyer from the Georgia Department of Education with frequently asked questions regarding state testing, please click here.


AP Testing (3/22/20 Update)

The following information regarding AP testing was released on the College Board website on March 20. For additional information please go to the College Board website. You will also want to reach out to your AP teacher.

  • Traditional face-to-face exam administrations will not take place. Students will take a 45-minute online free-response exam at home. 
  • Some students may want to take the exam sooner rather than later, while the content is still fresh. Other students may want more time to practice. For each AP subject, there will be 2 different testing dates.

Event Cancellations and Student Travel

We know that students, parents and staff members are disappointed in the large number of event cancellations taking place in the school district and throughout the world. Time, money and hard work have gone into preparing for the events. However, beginning at midnight on Sunday, March 15, all extracurricular activities are suspended until further notice. School sponsored travel, including both in-state and out-of-state field trips, is also suspended until further notice.

Among the events that are canceled at this time are:

Douglas County Education Fun Run at NMHS
Freshman Expo

Transportation Committee Meeting
Elementary, Middle and HS Student Forums with the Superintendent
Teacher 4 A Day
TomeCon
Special Olympics
Exceptional Awards Night
A Night of Inspiration at McEachern High School
Red Cross Blood Drive at the Central Office
Disability Awareness Night at Dorsett Shoals Elementary
March Fun Runs at Dorsett Shoals, Holly Springs and Arbor Station Elementary Schools

The decision on whether to hold high school proms will be made at the school level. Prom for Alexander High School has been postponed to a date and location to be determined. Please reach out to your high school with questions about prom.

SAT and ACT

College Board has canceled the SAT scheduled for May 2, 2020. Makeup exams for the March 14 administration (scheduled for March 28) are also canceled. For more information, click here.

ACT has rescheduled its April 4 national test date to June 13 across the U.S. in response to concerns about the spread of the coronavirus (COVID-19). All students registered for the April 4 test date will receive an email from ACT in the next few days informing them of the postponement and instructions for free rescheduling to June 13 or a future national test date. Learn more.

Because of the cancellations of SAT and ACT test dates, the University System of Georgia will be waiving SAT/ACT entrance requirements for admissions to public state universities.


Special Education

Provisions for special education services are in place. Please contact your child's case manager if you have any questions.

Athletics (4/2/20 Update)

All GHSA athletic practices and competitions have been postponed through at least May. We will provide additional information as it becomes available.

Spring Break

The school system will observe spring break as scheduled, April 6-10.

Kindergarten Registration (Update 3/17/20)

Kindergarten Roundup (registration),scheduled for May 5 at all elementary schools, is on hold until further notice.

Maintenance of Buildings and Buses

During the school closure, custodial staff will clean all classrooms, office areas, gym areas, corridor walls and restrooms with a hospital grade disinfect called Halt. Buses will be completely wiped down by employees in the transportation department. They will use a disinfectant called Betco.


Dual Enrollment for Students Enrolled Spring, 2020

Douglas County students in dual enrollment for spring of 2020 should continue classes following the schedule and guidance of the post-secondary institution. 

Dual Enrollment Registration for Spring and Fall (3/18/20 Update)

For information on summer and fall dual enrollment registration, please go to the following college websites or reach out to the college via the email addresses below.

If you need assistance from your high school, please reach out to your counselor by email. They are all available to help you during our time of digital learning.



How to Receive Communication from the District

The school district uses several platforms to disseminate information to stakeholders. Parents and community members may follow the Douglas County Georgia Schools Facebook page where district information is shared. They may also sign up for the weekly electronic newsletter, DCSS Digest, which is emailed every Friday.

Parents, guardians and employees will receive automated messages via email, phone, text and app posting. The phone numbers and email addresses are pulled through Infinite Campus, our student information system. If you are not receiving messages, please reach out to the registration clerk at your school to check your information in Infinite Campus. You may also reach out to jana.barnby@dcssga.org.

To receive text messages, parents must opt in. Text 67587 and type Yes to begin receiving messages.

Anyone may sign up for the school system app. Search in your phone's app store for "Douglas County Schools" and look for the familiar blue and yellow five-star logo. (There is more than one Douglas County Schools app, so look for the logo.) After downloading the app, you will have the option to choose the schools from which you would like to receive alerts.

Contact List for Principals

For a list of schools and principals, please click here. To email principals, use this format: first.last@dcssga.org .

Parent Portal

For parents who need to set up Parent Portal, please follow the directions available here.

Questions?

If you have questions or concerns you would like to share with the Douglas County School System, please click the link below. Answers to frequently asked questions will appear on this page. You may also request to be contacted individually.

Ask Questions Here 

Voting

The presidential primary and ESPLOST vote that was scheduled for March 24 has been postponed. The new date is May 19. All of Georgia's 6.9 million active voters will be mailed absentee ballot request forms for the presidential primary and ESPLOST. You will need to return the request form in order to receive an absentee ballot. We encourage our community to vote in this and all elections.


Employee Rights Under the Families First Coronavirus Response Act

The Families First Coronavirus Response Act (FFCRA or Act) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. Please click here for a PDF with details.

Resources

Coronavirus (COVID-19)

COVID-19 is an unprecedented community health concern. The Douglas County School System is following guidance from local and state health agencies and the Office of the Governor.

For more information about the disease, please consult the resources below.

Centers for Disease Control (CDC)
Cobb & Douglas Public Health
Georgia Department of Education
Office of the Governor
Social Distance Guide for Youth PDF
Talking With Children About Coronavirus Disease 2019
Checklist for Teachers and Parents
Cleaning and Disinfection Recommendations
Frequently Asked Questions
Tips for Parents While School’s Out

Governor's Office Update on COVID-19 (Slide Presentation)
COVID-19 Update from Governor's Office, GA Dept. of Public Health, GA Dept of Education (Slide Presentation)

Community Services and Business Resources

Report Child Abuse and Neglect 24/7: 1-855-GA CHILD (1-855-422-4453)
Georgia Domestic Violence Hotline Available 24/7: 1-800-334-2836

List of Food Resources in Our Area
Douglas County Chamber of Commerce Business Resource Page

Food Finder (A Safe Way to Find Food Assistance Near You)
GPB Resources & Schedule for Instructional TV Programming
Douglas-County-To-Go Facebook Page from Douglas County Chamber of Commerce with Updates on Local Business Hours, Etc.
Food Stamp and Medicaid Assistance
Division of Family & Children Services
Electronic Benefit Transfer (EBT)
Those without internet access can contact the DFCS Customer Contact Center at 877-423-4746 for additional information or to request a paper application. 

School Social Workers

If you need assistance locating resources, you may reach out to the school social worker assigned to your child's school. For a list of school social workers and their contact information, please click below.

School Social Workers Contact Information and School Assignment












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