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Referral Procedures
Related Documents:
Referral Process Flow Chart
Gifted Program Main Page
Additional Pages:
Acceleration Procedure
Advanced Academic Pathway
Characteristics of Gifted Students
Continuation Policy
Curriculum Goals
Our Philosophy
Procedures for Determining Eligibility
Programming Standards for Meeting the Needs of Gifted & High-Ability Learners
Referral Procedures
Transfer Procedures

A student may be referred for consideration for gifted services by teachers, counselors, administrators, parents/guardians, peers, self or other individuals with knowledge of the student's abilities.

According to state guidelines, students are evaluated in four different areas: mental ability, achievement, creativity, and motivation.  Students must meet criteria in three of the four areas.

The criterion in the mental ability area is a score at or above the 96th percentile on a standardized mental ability test.  In the area of achievement, a student must score at or above the 90th percentile on a standardized achievement test.  In the area of creativity the student must score at or above the 90th percentile on a standardized test of creativity.  In the area of motivation the student must have at least a 3.5 grade point average over the previous 2 years.  A student should not be tested more frequently than every two years.

Who?                          Procedure/Time Line

PC Teacher                 Ask staff for referrals, find automatic referrals:One month prior to testing

Teacher/Parent           Complete portfolio on each referral including all previous PC testing, achievement scores, GPA and checklist (even for automatics)

                                Complete as referrals come to you

PC Teacher/Elig.Tm.  List all referrals and pertinent information on log, including achievement test scores, GPA for students 4th and above, race and gender, then send log to evaluator (even though all students may not be tested)

                                Two weeks prior to testing.  Email to

Elig. Team                   Meet to assess portfolios.  Divide tasks up.  Do not do all this yourself.

1.  Record team's decisions to test/not test

2.  Fill out top part of eligibility report for each child to be tested

3.  Send home notification of consideration (consent to test) along with cover sheet and parent information sheet for students to be tested.  Parent info sheet should be sent home even though the portfolio contains a lot of the information.  It gives parents a chance to tell us any special circumstances, medications, test anxiety, etc.

One to two weeks prior to evaluator's time at your school

Evaluator                    Test students with assistance from PC teacher

1. Send results of testing and consent to place to parents/guardians via U.S. mail

2. Send copy of referral log to PC teacher via email

3. Send folders of newly qualified students to PC teacher via school mail

4.      Send non-eligible forms to PC teacher via school mail and email

No later than one week after testing is completed and all necessary forms completed by classroom teachers

PC Teacher       

1.   File consent to place forms in PC folders as they are received and put
      necessary copies of consent forms and eligibility report in permanent records

2.   File non-eligible forms in permanent records

Douglas County School System • 9030 Highway 5, Douglasville, GA 30134 • Phone: (770) 651-2000 Copyright © 2018 Douglas County School System SCHOOLinSITES